hamzadawood546
Pakistan
CRM & Lead Automation for Hospitality Property - 18/04/2026 14:44 EDT
- Status: Pending
- Preis: $450
- Einträge eingereicht: 209
Kurzbeschreibung des Wettbewerbs
Tiny CRM, Lead Automation, and AI SO Setup for Single Hospitality Property
LIVE DEMO REQUIRED OF WIP APP BEFORE AWARDING (web for mobile is fine for demo)
We run a single hospitality property (book or not, not.multiple rooms) and are looking for a reliable freelancer to help us put a simple, effective lead management system in place.
Right now inquiries come in through different channels and in many different formats. Some are detailed, some are brief, some are forwarded from platforms, some are direct messages. We do not control the format of incoming inquiries, so the system needs to handle real-world messy lead intake rather than a single clean web form.
We’d like one clear workflow that helps us respond faster, stay organized, and improve conversions.
This is a small project for someone practical and experienced. We are not looking for a big agency or an overbuilt enterprise solution.
---
What We Need
1. A Simple CRM / Lead System
We’d like one place to manage inquiries coming from:
Email
Instagram
WhatsApp
Inquiries may arrive as:
direct emails
forwarded platform emails
short messages
long detailed requests
partial information only
back-and-forth conversations
We need the system to capture and organize these varied inquiry formats intelligently.
Open to either:
a lightweight custom solution, or
a well-chosen existing CRM set up properly
The important thing is that it works well and is easy to use.
We need to track:
contact details
inquiry source
notes
lead status
message history where possible
event dates / guest count when available
Suggested stages:
New / Replied / Qualified / Quoted / Won / Lost
---
2. Automatic First Replies
We’d like new inquiries to receive a quick, polished first response.
Responses should feel warm and professional, not robotic.
Would be great if the system can also send brochures / PDFs automatically when relevant.
---
3. WhatsApp Setup
We’d like a WhatsApp autoresponder for incoming inquiries, with visibility for us.
Important:
We need to be able to see messages, follow what has been sent, and step in manually when needed.
We don’t want a black-box system.
---
4. Internal Notifications
When a new inquiry arrives, we’d like our team notified quickly (WhatsApp preferred if practical).
---
5. Win / Loss Tracking
When an inquiry closes, we’d like to record simple reasons.
For example:
Won
value of booking
reason they chose us
Lost
budget
booked elsewhere
no reply
dates unavailable
other reason
This helps us improve over time.
---
6. Guest Check-In / ID Tracking
We’d also like a simple way to track pre-arrival admin such as:
ID requested
ID received
approved
ready for arrival
Can be inside the CRM or a separate tool if better.
---
Budget
$450 fixed price
Please be realistic about what can be delivered within that budget. We prefer a smart, lean solution over grand promises.
---
To Apply
Please send:
1. What you’d recommend
2. Whether you’d use a custom setup or existing CRM
3. How you’d handle varied inquiry formats
4. How you’d handle WhatsApp
5. What can realistically be delivered for $450
6. Timeline
7. Relevant past work
---
Ideal Fit
Someone practical, responsive, and used to helping small businesses get organized without overcomplicating things.
---
Final Note
We care more about a clean finished result than fancy language or unnecessary features. Real reliability of our partner matters more than sales talk.
Empfohlene Fähigkeiten
Top-Einträge für diesen Wettbewerb
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hamzadawood546 Pakistan -
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Öffentliche Anschlagtafel
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patodeh
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Have a look at my entry #41 wip demo has been provided
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Goutam895
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Hello Contest Holder,
I've gone through your project in detail and I completely understand what you need.
A lean CRM to capture leads from Email, WhatsApp & Instagram, smart auto-replies, full WhatsApp visibility, and simple Win/Loss tracking — nothing overbuilt, just clean and effective.
I've built similar systems for small hospitality and service businesses before, so this is well within my experience.
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Watch the demo video please live:
https://drive.google.com/file/d/18O9MduBNKY1wEcoAa5otGyPoRZnGIjwI/view?usp=sharing- 3 Wochen zuvor
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Watch the demo video please live:
https://drive.google.com/file/d/18O9MduBNKY1wEcoAa5otGyPoRZnGIjwI/view?usp=sharing- 3 Wochen zuvor
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AFAQCEO
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Watch the demo video please live:
https://drive.google.com/file/d/18O9MduBNKY1wEcoAa5otGyPoRZnGIjwI/view?usp=sharing- 3 Wochen zuvor
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Watch the demo video please live:
https://drive.google.com/file/d/18O9MduBNKY1wEcoAa5otGyPoRZnGIjwI/view?usp=sharing- 3 Wochen zuvor
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Watch the demo video please live:
https://drive.google.com/file/d/18O9MduBNKY1wEcoAa5otGyPoRZnGIjwI/view?usp=sharing- 3 Wochen zuvor
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Watch the demo video please live:
https://drive.google.com/file/d/18O9MduBNKY1wEcoAa5otGyPoRZnGIjwI/view?usp=sharing- 3 Wochen zuvor
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AFAQCEO
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Watch the demo video please live:
https://drive.google.com/file/d/18O9MduBNKY1wEcoAa5otGyPoRZnGIjwI/view?usp=sharing- 3 Wochen zuvor
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Watch the demo video please live:
https://drive.google.com/file/d/18O9MduBNKY1wEcoAa5otGyPoRZnGIjwI/view?usp=sharing- 3 Wochen zuvor
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Watch the demo video please live:
https://drive.google.com/file/d/18O9MduBNKY1wEcoAa5otGyPoRZnGIjwI/view?usp=sharing- 3 Wochen zuvor
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AFAQCEO
- 3 Wochen zuvor
The remaining 30% involves technically complex integrations (WhatsApp API + email auto-replies) which will take a few days to complete properly, not weeks—just being transparent with you.
- 3 Wochen zuvor
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Wettbewerbs-Inhaber - 3 Wochen zuvor
Can Yoh show me a demo?
- 3 Wochen zuvor
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AFAQCEO
- 3 Wochen zuvor
Yeah
Watch the demo video please live:
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drn9today
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Please check my entry #149
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mukta131
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I can build you exactly what you're after in 7 days. But $450 is too low. Are you willing to pay either a higher setup fee or a lower ($200) monthly price?
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asharahmed16
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#guaranteed #increaseprize
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Devansh7777777
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Hi contest holder all planing is ready ones you rate my Plan the i will impletment all the real things in the project please Check #78 and for any Confusion or adding another item Feel free to DM me thankyou.
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usman212285
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https://usmanahmed-dev.vercel.app- 3 Wochen zuvor
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usman212285
- 3 Wochen zuvor
Since most of the entries appear to be AI-generated, I prefer not to spend time submitting a proposal that may be overlooked. If you are genuinely interested in getting quality work done, kindly message me. You can review my projects and experience here:
https://usmanahmed-dev.vercel.app- 3 Wochen zuvor
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usman212285
- 3 Wochen zuvor
Since most of the entries appear to be AI-generated, I prefer not to spend time submitting a proposal that may be overlooked. If you are genuinely interested in getting quality work done, kindly message me. You can review my projects and experience here:
https://usmanahmed-dev.vercel.app- 3 Wochen zuvor
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hassanr313
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I can build a lightweight CRM using Google Sheets which will allow you to track all inquiries, manage lead stages, store notes, and monitor check-in status. It’s fully free, requires no subscription, and can be upgraded later with automation if needed.
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ridoya70
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#58 byRidoy A chack with live link
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devharasel
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Please check my entry #114
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hanying1
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My entry #113 please check description.Many live systems attached — not mockups. hospitality bot + CRM, both running in production today.
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Devansh7777777
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litonsarker369
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litonsarker369
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Wettbewerbs-Inhaber - 3 Wochen zuvor
Affiliate fees for you? I don't want something I pay monthly
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drn9today
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My entry #83 please check description
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Kindly check #82
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Devansh7777777
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DevShahadat1
- 3 Wochen zuvor
Please take a moment to carefully review my design (Entry #44 ). I have built this solution fully aligned with your requirements for a simple, practical Tiny CRM for a single hospitality property.
✔ Clear Lead Pipeline with stages: New, Replied, Qualified, Quoted, Won, Lost
✔ Organized messy inquiries into structured lead cards
✔ Contact details, event date, guest count & last activity visible
✔ Simple status tracking for faster follow-up
✔ Clean, minimal dashboard not overbuilt
✔ Designed for Email, Instagram & WhatsApp lead flow
Focused on clarity, speed, and real usability within your budget.- 3 Wochen zuvor
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patodeh
- 3 Wochen zuvor
Most proposals will skip the cost conversation so I will have it. Zoho plus WATI for WhatsApp plus Zapier to connect everything puts you at $110 to $150 every month for tools you do not own. Over a year that is $1,300 to $1,800 in subscriptions.
The custom route costs $450 once for everything in your brief. After delivery the only recurring costs are WhatsApp API access starting at $59 per month, which Meta requires regardless of the approach, and hosting at $5 to $10 per month. Nothing else.
$110 to $150 per month forever for tools you do not own versus $65 to $70 per month for infrastructure you control plus $450 once to build it right.
Have a look at entry number 41 for screens of the actual interface. Happy to chat directly.- 3 Wochen zuvor
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devnayem2
- 3 Wochen zuvor
✅Sir Please check my entry : #42
- 3 Wochen zuvor
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devnayem2
- 3 Wochen zuvor
✅Sir Please check my entry : #35 #38
Thank you for reviewing my CRM & Lead Automation solution for your hospitality property. I focused on creating a simple, reliable, and efficient system to capture, organize, and manage inquiries from multiple channels while ensuring smooth follow-ups and better lead conversion. The workflow is designed to handle different inquiry formats, reduce manual effort, and keep everything structured and easy to track. I’m ready to make any adjustments based on your feedback and can start immediately. Looking forward to your valuable feedback and hoping to contribute to your project successfully.- 3 Wochen zuvor
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AIAutomationDev
- 3 Wochen zuvor
Please check my entries #2 #3 , #6 , #7 , #9 , #28 , #29 ,#30, #31 and #33 for the visual breakdown of this system.
- 3 Wochen zuvor
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AFAQCEO
- 3 Wochen zuvor
The core CRM is fully built and running—lead tracking, pipeline stages, win/loss, check-in tracking, and notifications all work. The remaining 30% is external integration: connecting real WhatsApp via Twilio and setting up auto-email replies, which requires your API accounts and about 2-3 days of configuration, not weeks.
- 3 Wochen zuvor
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AFAQCEO
- 3 Wochen zuvor
For $450, you get a lightweight custom CRM built on Python/Flask + SQLite. No recurring fees, no bloat—just your property’s exact workflow.
Why custom over existing CRMs? HubSpot, Pipedrive, etc., are overkill for one venue. Custom gives you full ownership, zero monthly costs, and the ability to modify anytime.
All inquiry formats handled. Incoming leads via API (email, WhatsApp, Instagram, manual entry) are parsed into a unified structure: contact info, source, raw message, event date, guest count.
WhatsApp: Use Twilio API for real integration, or keep costs at $0 by manually copy-pasting from a business number into the CRM. You stay in full control.
Includes: Lead pipeline (stages, close), multi-channel intake, dashboard with stats/conversion, guest check-in tracker (ID requested→approved→ready), win/loss reasons, internal notifications, training.- 3 Wochen zuvor
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AFAQCEO
- 3 Wochen zuvor
I recommend Python with Flask for three reasons:
1. It handles messy data best. Your inquiries come from different platforms in different formats. Python has the best libraries for extracting dates, guest counts, and names from chaotic emails and forwards. Node.js would struggle here.
2. It's faster and cheaper to build. Flask is lightweight—I can build exactly what you need in days, not weeks. Less code means fewer bugs and lower cost for you.
3. You own everything. Python/Flask runs on any cheap hosting ($5-10/month). No forced upgrades, no per-user fees, no vendor lock-in. If you want changes later, any developer can work on it.- 3 Wochen zuvor
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AFAQCEO
- 3 Wochen zuvor
Watch the demo video please live:
https://drive.google.com/file/d/18O9MduBNKY1wEcoAa5otGyPoRZnGIjwI/view?usp=sharing
How its working- 3 Wochen zuvor
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zain556
- 3 Wochen zuvor
- 3 Wochen zuvor
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zain556
- 3 Wochen zuvor
Please check my entries #19 , #20 , #22 , and #23 for the visual breakdown of this system.
I’ve designed these to show exactly how we can handle messy leads and WhatsApp automation within your budget. Let’s connect in private chat so I can walk you through the logic and we can finalize the award.- 3 Wochen zuvor
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devrofiq
- 3 Wochen zuvor
Please check my entry #24
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zain556
- 3 Wochen zuvor
Thanks for the detailed brief! I’ve designed a system specifically to handle your 'messy' incoming data using a smart AI parser—it reads those unformatted emails/DMs and organizes them into your CRM automatically.
I’ve also mapped out a transparent WhatsApp flow so you stay in control while the auto-responder handles the first warm touch. I'm ready to show you how this fits your $400 budget without any 'enterprise' bloat.
Can we connect in private chat? I'd love to share the specific workflow and finalize the setup for you.- 3 Wochen zuvor
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