PROJECT MANAGER PROGAM- repost

Brief: ****ADVISORY TO SCOPE IS ACCEPTABLE**** We operate a small sub-contracting firm in the building and construction industry operating under several entities. Our current system is crude and does not have any business logic. We are in need of a propriety software package to suit our needs of Project Document management, Client Management, Supplier management. Integration with MYOB would be a BIG plus…but not a necessity. The Presentation Tier should be user friendly and intuitive. The logic tier and data tiers should be adaptive and scalable. We are thinking a program is open source may be the way to proceed; however, suggestions are welcomed. - We operated under multiple trade names and entities. So we would like when initially “installing” the software. It has an option for LOGO, address, etc placement. - Option for EITHER Automatic sequential creation OR manual input of project numbers. - Our clients run multiple projects of which each is a separate billable project for us. IE. Company XYZ hires us to work on Project One, Project Two, and Project Three. Each project is a separate contract and has a several different contacts and separate billing requirements. - Our documentation is fairly standardized as per local laws and requirements for record keeping and billing. As laws and requirements change, so may the documents. So scalability is a must. - Data tier… We would prefer to have the data tier to be user friendly (not usually). So, some have advise SQL, ACCESS and outlook integration. Others have advised Java … Advice in your tender is appreciated. - Mobility… a focus on mobility would be highly favoured. If one our people are on a construction site, we would like for them to be able to use program away from the office. - Quickly link documents and images to data records. - Easily locate documents using Google-like text search. - Easily send email and multiple attachments into the document repository, automatically indexing them individually. - Create documents on the fly based on configurable Microsoft® Word™ templates and automatically mail merge information from the originating records. - Send documents via email and have program scan for responses in Outlook???? - Send revised attachments and documents on same thread automatically back into the repository with index and search capability. - Routing and Reviewing - Create distribution list for documents and provide notifications for reviewers on approvals/feedback due. - Configure routing and review statuses to match workflows. Samples of the present documents are attached. The documents when created should be time/date/sequence stamped to create a printed record trail to meet legal and regulatory requirements.